Privacy policy

Last updated 13 November 2026

This policy covers the EGHC M4 posting tool, which creates match graphics and posts them to the @eghcm4 Instagram account for East Grinstead Hockey Club's Men's 4th XI. It is run by Leo Leman on behalf of the team (the data controller). Contact: eghcm4@l3man.com.

What the tool does

It is a private tool used only by the team's own administrators. It does not have public users, it does not let anyone log in with Instagram or Facebook other than the team's own account, and it does not read, collect or store information about Instagram users, followers or visitors.

What data it holds

• Match information: fixtures, scores and league tables, taken from England Hockey's public results data.
• Team information entered by the team's administrators: players' names in match-day squads, goalscorers, assists, cards and player of the match. This is the same information the team publishes in its posts.
• The team's Instagram access token, stored as an encrypted secret and used only to publish to @eghcm4.

How it is used

Only to create and publish the team's own posts (team sheets, previews, results and league tables). Nothing is published without an administrator approving it. The data is not sold, shared with third parties or used for advertising or profiling.

Where it is stored

On Cloudflare (Workers, D1 and R2), which processes it on our behalf. Published posts are also held by Instagram under Instagram's own privacy policy.

How long it is kept

Squad and match details are kept for as long as the team needs them for its records, and are deleted on request. Draft images are deleted when discarded or replaced.

Your rights

Under UK data protection law you can ask to see, correct or delete information about you, or object to its use. Players who would rather not be named in posts can ask at any time and will be left out of future posts. Email eghcm4@l3man.com. You can also complain to the Information Commissioner's Office.